Difference
$2,417.55
Aged receivables = the control account
Every customer's balance, added up, is the receivables figure on the balance sheet. The report prints the difference. It is nothing.
Canadian small-business accounting · GST, HST, PST and QST
Books that check their own work.
APX Ledger reads your bank statements, remembers how you code, reconciles to the cent, and prints the difference on every report so there is never one to hide. Split it all by department. Keep every client apart. Built in Canada for a business with a van, a storefront, or ten clients' books to keep.
- $0.00
- Difference we accept between your books and your bank
- 0
- Statement formats, PDF included
- 0
- Company free, every report included
- 0
- Ways to mix two clients up
Reconcile · August
Difference $0.0031 AugSHOPIFY PAYOUT+$1,240.00
→SalesSales
Spend by department
last six months
Apr
May
Jun
Jul
Aug
Sep
SalesOperationsMarketingUntagged
Cash on hand
$48,250.00
OctDecFebAprJunAug
Illustrative. Your statement, your figures.
Every report ties out, or it tells you.
Aged receivables add up to the control account. The trial balance foots. The balance sheet balances. The cash flow lands on the bank. Each report carries its own difference line, and the number on it is the whole point.
Difference
$13,082.40
Debits = credits
Every entry balances before it posts, so the trial balance foots by construction, not by luck.
Difference
$5,260.00
Assets = liabilities + equity
The balance sheet carries its own difference line. An overdrawn bank moves to liabilities on its own; nothing is shown as negative cash.
What it does when nobody is watching
Any ledger can add up. These are the moments where most of them go quiet.
Bank statements read themselves
CSV, OFX, QFX or the PDF your bank emails you. Every import is checked against the statement's own opening and closing balances, so a file that lost a line says so instead of quietly balancing.
instead of typing four hundred rows
Code a payee once. It stays coded.
The account, the tax rate, the department and the location you chose last time come back next time — including "no tax", which most software forgets and quietly replaces with HST.
instead of the same fifty decisions every month
The books cannot drift from the bank
Opening balances anchor to what the bank said. Lock dates keep closed months closed. Books minus bank plus what is still unreconciled is always zero, and the reconcile screen shows you that sum.
instead of a difference nobody can explain
A correction leaves a trail
A posted entry is never edited, not even by us. A mistake is reversed and re-posted, so every figure on every report can be traced back to the entries that made it, and an auditor can follow the same path.
instead of a number that changed and nobody knows why
GST/HST laid out the way the return asks
Lines 101, 105, 108 and 109, read straight off the tax account, for Ontario, Quebec, the Atlantic provinces and the West. Mark a period filed and the figures stop moving.
instead of a spreadsheet the night before it is due
Invoices that look like you, bills that arrive on their own
Your logo, your GST number, your wording, sent from an address that belongs to this company. Suppliers email their bills to the same address and they land in a review queue, department already suggested.
instead of forwarding PDFs to yourself
Every client kept completely apart
A bookkeeper with ten companies gets ten sets of books, ten logos, ten sending addresses and no path between them. Owners, advisors, bookkeepers and viewers are granted one set of books at a time.
instead of one file open at a time
A dashboard that closes up around what you hide
Put a card away and the rest repack themselves, edge to edge, in the order you know. Department cards appear on their own once you have tagged something, and not before.
instead of a wall of tiles you scroll past
Where the money went, by department.
Tag a line with a department or a location and every report learns it. The Profit & Loss by month splits each account beneath itself. The dashboard shows which department pays for itself. Untagged spend stays grey, so a half-tagged month looks half-tagged instead of tidy.
- Optional on every line. Never required.
- Remembered per payee, like the account and the tax.
- A year of history? Tag it in bulk from the transactions list.
- Five departments to start. Rename them, add your own.
Spend by department · last six months
$28,900 tagged · $12,600 still grey
Apr
May
Jun
Jul
Aug
Sep
SalesOperationsMarketingAdminUntaggedHover a month
apxledger.ca/c/northwind-roofing/dashboard
Cash on hand
$18,240.10
Owed to you
$6,500.00
Next out
Rent · 3 days
Invoices go out from invoices@northwind.apxledger.ca. A reply, a bounce or a bill that arrives there lands in these books and no other.
Ten clients. Ten sets of books. One login.
The company is in the address, so two clients can sit open in two tabs and nothing from one leaks into the other. Each has its own logo, its own invoice design and its own sending address. An owner sees their own books; an advisor, a bookkeeper or a viewer is granted one set at a time.
Need the whole practice on one page? Group reports read several companies' books side by side, narrowed to a department by name.
From a bank file to a closed month
- 01
Upload a statement
CSV, OFX, QFX or PDF, straight from your bank. You are asked what the account held on the closing date, and the books are anchored to it.
- 02
Code what came in and out
Account, tax, department, location. Suggestions come from what you did last time; bank rules handle the ones that never change; a split takes one payment across several.
- 03
Reconcile against the bank
Two independent records compared. When they disagree you are shown the difference and both sides of it, rather than a balance that looks authoritative.
- 04
Read the reports, close the month
Balance sheet, Profit & Loss by month and by department, cash flow, GST/HST as the return asks. Lock the month and nothing can be dated into it.
Priced by how many books you keep. Nothing else.
Every plan has every feature and every report. A business that needs depreciation schedules is not a bigger business, it is a business with a van.
One company
Free
for as long as you like
A business keeping its own books.
Two to nine companies
$19.99
a month, CAD
A bookkeeper, or an owner with more than one.
Ten or more
$49.99
a month, CAD
A practice. As many sets of books as you keep.
- Every report, every feature, no upgrade
- Unlimited statements, invoices and bills
- GST/HST, PST and QST
- Departments and locations
- Fixed assets, prepayments, month end
- Owners, advisors, bookkeepers and viewers
Questions people actually ask
Is APX Ledger built for Canadian businesses?+
Yes. GST, HST, PST and QST by province, a Canadian chart of accounts, CRA business numbers checked as you type them, Bank of Canada rates for anything in another currency, and fiscal year ends that are not December by default.
What does it cost?+
One company is free, with every feature and every report. Two to nine companies is $19.99 a month for the whole account, and ten or more is $49.99 a month. There is no feature held back for a higher tier.
Can I keep books for more than one company?+
Yes, and they are kept completely separate. Each company has its own books, its own invoice design, its own logo and its own sending address. Switching between them is a change of address, not a mode you can forget you are in.
What are departments and locations?+
Tags you can put on any line, with the account. Sales, Operations, a second shop, a second truck. Every report can then be narrowed to one of them, the Profit & Loss by month splits each account by them, and the dashboard shows where the money went. They are optional on every line, and what you did last time is remembered.
Do I need to enter my recurring payments?+
No. They are found in the bank statements you already import. Anything paid on a rhythm — monthly, quarterly, yearly — is recognised after three sightings and appears with the date it is next due and what the balance will be after it.
What happens if my books do not match my bank?+
You are told the amount and shown the transactions on either side. Reconciliation is a comparison between two independent records, and the value of it is the difference — so the difference is what is put in front of you, on the screen and on the report.
Can I fix a mistake after it is posted?+
Yes, by reversing it. The original stays, the reversal points at it, and both show in the ledger. Nothing that has been posted is ever edited in place, which is what lets every figure be explained later.
Can I import bank statements as PDFs?+
Yes. The text layer is read directly, which is exact, and the arithmetic is checked against the statement's own opening and closing balances before anything is imported.
Start with one statement
Upload a bank file and the books anchor to what the bank actually said. One company is free for as long as you like. No migration, no setup call, nothing to undo if you change your mind.